Logistics Administrative Virtual Assistant — U.S. Transportation
New
T
Truck Driver NationLogistics and transportation
Full-Time | Remote — Philippines, Availability during assigned U.S. transportation operating hours, which may require nighttime working hours in the Philippines.Full-Time
Salary not disclosed
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Job Details
- Languages
- Fluent professional spoken and written English.
- Required Skills
- Google SheetsData entry
Requirements
- Be fluent in spoken and written professional English.
- Have strong professional telephone and email communication skills.
- Have strong organizational and administrative skills.
- Demonstrate accurate data-entry and recordkeeping abilities.
- Have experience using spreadsheets, email, shared documents, and online business systems.
- Be able to manage multiple assignments and follow-up requirements.
- Demonstrate strong attention to detail and the ability to work independently.
- Be available during assigned U.S. transportation operating hours, which may require nighttime work in the Philippines.
- Maintain a professional remote-work environment with reliable high-speed internet, dependable communication capability, and suitable computer equipment.
Responsibilities
- Review assigned business inboxes and organize transportation-related emails and follow-up requests.
- Maintain Google Sheets records, shipment logs, appointment calendars, operational checklists, and other assigned records.
- Track pickup and delivery appointments and communicate schedule changes to authorized operations personnel.
- Request routine status information from assigned transportation contacts and document verified updates.
- Organize bills of lading, rate confirmations, proof-of-delivery documents, and related transportation files.
- Identify missing or incomplete information and documentation, and escalate discrepancies requiring additional review.
- Follow up on assigned administrative and transportation tasks and maintain accurate communication records.
- Escalate urgent shipment issues, customer concerns, and decisions outside assigned authority.
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