Training & HR SOP Specialist

Workable workplace: remote; Workable locations: Philippines, Monday to Friday, night shift (PH time)Part-TimeMiddle

Salary not disclosed

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Job Details

Languages: Excellent written English
Experience: 2–3 years of experience as a Virtual Assistant, HR Assistant, HR Coordinator, Training Coordinator, Technical Writer, or similar role.
Required Skills: Project ManagementMicrosoft ExcelMicrosoft OfficeGoogle Workspace

Have 2–3 years of experience as a Virtual Assistant, HR Assistant, HR Coordinator, Training Coordinator, Technical Writer, or in a similar role.
Demonstrate excellent written English and the ability to simplify complex or technical content into plain language.
Have strong editing and proofreading skills and exceptional attention to detail.
Have experience creating or updating SOPs, process documentation, training manuals, or employee handbooks.
Have working knowledge of common HR processes, including onboarding, leave, payroll, performance, and offboarding.
Have strong research skills and comfort using official government and state labor department sources.
Be proficient with Google Workspace and/or Microsoft Office, especially Word and Excel.
Be able to manage a large, multi-part project independently and follow through without constant supervision.
Have strong follow-up skills and comfort requesting missing information from managers and stakeholders.
Handle confidential information with professionalism and discretion.
Be familiar with US employment law differences across states.
Work part-time Monday to Friday on the night shift (PH time).

Inventory, consolidate, and organize training materials across departments and locations.
Maintain a master training tracker in Excel or Google Sheets and flag duplicate, outdated, or conflicting content.
Rewrite materials in plain language, create templates and job aids, and establish file-naming, folder, and version-control standards.
Route revised training materials to subject-matter experts and managers for review and approval, and track sign-offs.
Review the HR SOP manual section by section and identify state-specific policy variations.
Create a state-by-state reference matrix and flag legal language, outdated references, and possible compliance gaps for review.
Rewrite procedures as clear numbered steps with owners, timelines, forms, and approval points; add flowcharts, checklists, and examples where useful.
Identify missing procedures and information, gather details from HR staff and managers, and research official government sources.
Maintain a gap log and assemble the completed SOP booklet with a table of contents, glossary, and revision history.
Manage project plans, meetings, follow-ups, action items, weekly updates, and secure project files.

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