Parts & Inventory Coordinator
S
Scale-X SolutionsParts inventory
REMOTE/WFH PHILIPPINES, 9:00am WA TimePart-Time
Salary9 AUD per other
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Job Details
- Languages
- Strong written and verbal English communication skills.
- Required Skills
- Microsoft ExcelMicrosoft OfficeNetSuite
Requirements
- Previous experience in parts coordination, inventory administration, purchasing, order processing, logistics administration or a similar role.
- Experience with ERP, inventory management or order management systems.
- Strong attention to detail and accuracy when handling part numbers, quantities, orders and inventory data.
- Strong follow-up skills and the ability to proactively chase missing information.
- Ability to identify discrepancies, delays and inconsistent information.
- Strong organisational and administrative skills.
- Proficiency in Microsoft Office, particularly Excel.
- Strong written and verbal English communication skills.
- Ability to work independently and manage multiple tasks and priorities.
- Previous NetSuite experience is preferred.
- Experience with parts, equipment or technical products, and in heavy equipment, mining, construction, automotive, industrial or machinery industries, is preferred.
- Experience with purchase orders, sales orders, backorders, multi-branch inventory, stock transfers, cycle counts, inventory reporting and OneDrive or similar document management systems is preferred.
Responsibilities
- Update NetSuite with purchase order ETAs, sales order backorders and relevant parts information.
- Add and link purchase orders to sales orders, maintain accurate records, and correct duplicate or inconsistent entries.
- Assist with basic NetSuite quotes and parts-related customer enquiries.
- Monitor parts availability, stock levels, parts on order and expected delivery dates across branches.
- Identify potential stock transfers and prepare lists of parts that may need ordering.
- Follow up with the parts team for missing information and monitor OneDrive for relevant documents and order details.
- Flag discrepancies, delays and parts that may not arrive in time, and keep relevant team members informed.
- Prepare reports on stock quantities, parts on order and expected delivery dates when requested.
- Support inventory projects, cycle counts, customer service queries and other parts-related administrative tasks.
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