Billing Specialist I
New
E
Energy SolutionsEnergy programs
Remote - USFull-TimeEntry
Salary30.5 - 37.2 USD per hour
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Job Details
- Experience
- A minimum of 2 years of experience in billing, accounting, accounts receivable, financial administration, or a related area.
- Required Skills
- SharePointMicrosoft Excel
Requirements
- Bachelor’s degree.
- At least 2 years of experience in billing, accounting, accounts receivable, financial administration, or a related area.
- Experience preparing invoices, posting revenue, or processing financial transactions in an accounting or ERP system.
- Experience preparing reconciliations, supporting schedules, variance trackers, or financial reports.
- Foundational experience with project-based or comparable client billing.
- Experience gathering billing information from project managers or internal stakeholders and meeting financial deadlines.
- Foundational experience supporting month-end close, journal entries, reconciliations, or audit-documentation requests.
- Working knowledge of billing, invoicing, revenue posting, accounts receivable, and general accounting procedures.
- Competent Excel proficiency, including formulas, lookups, pivot tables, XLOOKUP/VLOOKUP, SUMIFS, sorting and filtering, and reconciliation worksheets.
- Working proficiency with Microsoft Word, Outlook, SharePoint, and related Microsoft 365 applications.
- Working knowledge of accounting or ERP systems; Workday, QuickBooks, or another project-based system is relevant.
- Foundational knowledge of revenue reconciliation, variance analysis, journal entries, month-end accounting, and applicable GAAP.
- Ability to manage competing deadlines, document findings, maintain confidentiality, and escalate issues outside established guidance.
- Willingness to travel once per year for the Finance team offsite event.
Responsibilities
- Execute recurring client billing and revenue-entry activities in the organization’s ERP or accounting system.
- Prepare client invoices, invoice breakdowns, supporting documentation, and billing schedules.
- Apply billing requirements to time-and-materials, fixed-fee, milestone-based, Pay-for-Performance, and other invoicing arrangements.
- Analyze invoice and revenue data, research routine discrepancies, and document findings and corrections.
- Prepare revenue reconciliation worksheets comparing accounting-system revenue with invoices submitted to clients.
- Prepare billing status updates and submit approved invoices according to client requirements and established procedures.
- Prepare financial reports, journal-entry support, and month-end and year-end billing documentation.
- Maintain invoice records, revenue entries, billing statuses, variance trackers, and supporting schedules.
- Escalate non-routine billing concerns and report unresolved variances that may affect billing accuracy or financial close.
- Prepare invoice, revenue, reconciliation, and subcontractor documentation for internal or external audits.
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