Talent Acquisition Coordinator
S
SourcefitTalent acquisition
The successful candidates will work remotely from the Philippines, Opening 1: Monday to Friday, 8:00 AM to 5:00 PM U.S. Eastern Time; Opening 2: Monday to Friday, 8:00 AM to 5:00 PM U.S. Pacific TimeFull-TimeJunior
Salary not disclosed
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Job Details
- Languages
- Excellent written and verbal English communication skills
- Experience
- At least 1–2 years of relevant experience
- Required Skills
- Google WorkspaceSlack
Requirements
- At least 1–2 years of relevant experience in executive assistance, administrative coordination, recruitment coordination, interview scheduling, or similar work involving calendar and stakeholder management.
- Experience coordinating meetings, interviews, or appointments involving multiple participants and competing schedules.
- Proficiency in Google Workspace, particularly Google Calendar and Gmail.
- Excellent written and verbal English communication skills.
- Strong organizational skills and attention to detail when managing schedules, time zones, and concurrent requests.
- Ability to respond promptly and resolve time-sensitive scheduling issues.
- Ability to manage changing priorities, last-minute adjustments, and high volumes of coordination work accurately.
- Strong problem-solving skills, sound judgment, and ability to work independently.
- Professionalism, discretion, and ability to maintain confidentiality.
- Ability to collaborate with remote teams through email, messaging platforms, and virtual meetings.
- Willingness and ability to work full-time during the assigned U.S. Eastern or Pacific shift.
- Reliable primary internet connectivity and a backup internet connection, subject to the company's IT work-from-home readiness assessment.
- Greenhouse ATS experience is strongly preferred; familiarity with Slack and experience supporting U.S.-based teams are also preferred.
Responsibilities
- Coordinate and schedule recruiter screens and complex panel interviews using Greenhouse and Google Calendar.
- Manage interview calendars across U.S. time zones and communicate with candidates, recruiters, hiring managers, and interviewers.
- Prepare and send interview invitations, confirmations, reminders, and candidate preparation materials.
- Respond to scheduling requests, cancellations, and rescheduling needs, coordinating alternatives to minimize delays.
- Monitor email and Slack during the assigned shift and address time-sensitive requests.
- Contact candidates by email or phone about lateness, lack of response, or technical difficulties during interviews.
- Maintain candidate records, interview schedules, application stages, and related information in Greenhouse.
- Support recruiters with administrative coordination, technical assessment scheduling, and take-home assignment distribution.
- Coordinate onsite interview arrangements, meeting rooms, leadership schedules, and candidate travel arrangements.
- Provide scheduling coverage for fellow coordinators and handle confidential candidate and company information professionally.
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