Operations / Admin Manager
New
Colombia. Mexico. Argentina. Philippines. Peru. Costa Rica, US business hoursFull-TimeManager
Salary$20,000–30,000 USD/year ($1,800–2,600/month) base plus potential commission.
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Job Details
- Languages
- C1 English
- Experience
- 4+ years in operations or office management, 2+ for a US company.
- Required Skills
- Operations ManagementGoogle WorkspaceAsanaQuickBooksNotionCRM
Requirements
- Have 4+ years of experience in operations or office management, including 2+ years for a US company.
- Be strongly organized and able to own a process without supervision.
- Have experience with Notion, Asana or ClickUp.
- Have experience with Google Workspace and a CRM.
- Have C1 English and confidence communicating with clients and vendors.
- Nice to have: experience with Zapier or Make.
- Nice to have: experience with QuickBooks.
- Nice to have: experience with Jobber or ServiceTitan.
- Nice to have: experience with DoorLoop or AppFolio.
- Top-of-range candidates bring end-to-end workflow ownership, self-built automation, or experience managing people or vendors.
Responsibilities
- Own day-to-day operations, including orders, scheduling, vendors and client communication.
- Coordinate the team and contractors, and track tasks and deadlines.
- Keep the CRM and job-tracking systems accurate.
- Support payroll preparation, invoicing and bookkeeping handoffs.
- Document processes as SOPs and automate repeat work with Notion, Zapier and AI tools.
- Report weekly on key numbers and open issues.
- Solve problems independently and escalate only what needs the owner.
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