Billing Specialist
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XYPN SapphireFinancial services
We’re excited to review applications from across the U.S.Full-TimeJunior
Salary$63,000 - $78,000 annually
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Job Details
- Experience
- 2+ years of experience in an operational, billing, financial services, or related role.
- Required Skills
- Microsoft Excel
Requirements
- Have 2+ years of experience in an operational, billing, financial services, or related role.
- Bring strong attention to detail and organizational skills, and manage competing priorities and recurring deadlines.
- Use analytical and problem-solving skills to investigate discrepancies and identify solutions.
- Be comfortable working with spreadsheets, financial data, and technology, and able to learn new systems quickly.
- Handle sensitive financial information and consistently follow established policies and procedures.
- Experience in an RIA, TAMP, or financial services back-office environment is preferred.
- Familiarity with advisory billing, fee schedules, or custodian billing processes is preferred.
- Experience with Orion, AdvicePay, Schwab, or similar platforms is preferred.
- Strong Excel skills or experience with accounting, bookkeeping, or financial reconciliation is preferred.
- Experience improving operational processes or training others is preferred.
Responsibilities
- Execute monthly and quarterly billing processes, including processing advisory fees, generating reports, and performing quality checks.
- Maintain client billing profiles, fee schedules, and billing configurations in the portfolio accounting system.
- Manage invoicing and payment tracking through AdvicePay, monitor outstanding receivables, and follow up on overdue payments.
- Investigate billing discrepancies, rejected fees, and payment issues; process adjustments and refunds when necessary.
- Review advisor-requested billing changes and ensure they comply with firm policies and client agreements.
- Coordinate with Trading, custodians, and other partners to facilitate fee deductions and resolve processing issues.
- Partner with Finance on advisor payout processing, reporting, and reconciliation.
- Support new advisor onboarding by establishing billing configurations and reviewing fee arrangements.
- Answer billing questions and help advisors and internal teams navigate complex billing situations.
- Identify workflow improvements and maintain clear documentation of billing procedures.
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