Project Setup Lead

Durham, NC, Must be available during the “core” work hours as published in the BioAgilytix Employee Handbook.Full-TimeLead

Salary not disclosed

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Job Details

Experience: Minimum 3 years of experience in contract administration, project setup, project coordination, revenue operations, order management, financial operations, project management office (PMO), or related business operations functions.
Required Skills: Microsoft ExcelNetSuiteProcess improvement

Bachelor's degree in Business Administration, Finance, Accounting, Project Management, Contract Management, or a related field; equivalent education and experience may be considered.
At least 3 years of experience in contract administration, project setup, project coordination, revenue operations, order management, financial operations, PMO, or related business operations.
Experience reviewing contracts, purchase orders, proposals, statements of work, or other commercial documents.
Strong contract review and interpretation skills.
Strong organizational, project coordination, analytical, and problem-solving abilities, with attention to detail and data accuracy.
Ability to identify risks, discrepancies, and compliance concerns and manage multiple priorities in an exception-driven environment.
Experience with process documentation, SOP creation, workflow design, and process improvement.
Proficiency in Microsoft Excel, Word, and enterprise business systems.
Ability to work independently with minimal supervision and collaborate with cross-functional stakeholders.
Experience with NetSuite or comparable ERP platforms is preferred.
Certifications such as CCCM, CPCM, or PMP are preferred.
Experience in life sciences, CRO, pharmaceutical, biotechnology, or other regulated environments is preferred.
Familiarity with revenue recognition, forecasting, billing, or project financial workflows is preferred.

Own project setup activities and ensure projects are accurately and promptly established in NetSuite and other applicable systems.
Review contracts, statements of work, proposals, purchase orders, and other commercial documents to establish project and billing requirements.
Interpret contractual terms and follow up or escalate missing, incomplete, conflicting, or unsupported information.
Configure project and sales order records according to established business rules and quality standards.
Partner with Revenue, Accounts Receivable, PMO, Business Development, Proposals, Operations, and systems teams to resolve setup issues.
Manage project setup queues and prioritize work based on business needs, readiness, urgency, and service-level expectations.
Maintain standard operating procedures, work instructions, training materials, and reference documentation.
Monitor setup quality, turnaround time, backlog, and process effectiveness; analyze recurring issues and recommend improvements.
Support system enhancements, process optimization, audits, compliance reviews, and documentation requests.
Provide training and knowledge transfer to backup resources and stakeholders as needed.

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