Bilingual Virtual Administrative & Timekeeping Coordinator
S
Staffing for DoctorsShipping and logistics
El Salvador. Colombia. Paraguay. Honduras. Nicaragua. GuatemalaFull-Time
Salary not disclosed
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Job Details
- Languages
- English: clear, professional written and verbal communication.
- Required Skills
- Microsoft ExcelGoogle SheetsData entry
Requirements
- Have a background in administrative support, data entry, or general office administration.
- Demonstrate strong hands-on skills in Microsoft Excel or Google Sheets.
- Have experience uploading, organizing, and systematically managing electronic files and folders.
- Work accurately and stay organized, with proactive follow-through.
- Communicate clearly and professionally in written and spoken English.
- Work independently, follow established procedures, and handle repetitive tasks accurately and confidentially.
- Experience with timekeeping, timesheet reviews, or payroll support is preferred.
- Familiarity with online timekeeping platforms, shared cloud drives, and document management systems is preferred.
- Experience supporting remote or multi-employee operational teams is preferred.
- Shipping, logistics, or transportation industry experience is preferred, but not required.
Responsibilities
- Collect and review employee time cards for accuracy.
- Flag missing or incomplete time-card entries and follow up directly with employees.
- Update tracking sheets and prepare time-card records for management review and payroll processing.
- Upload documents to designated online systems and maintain consistent folder structures and file naming conventions.
- Review documents for completeness, follow up on outstanding items, and maintain accurate tracking logs.
- Send reminders, track deadlines, and handle routine email correspondence.
- Prepare basic operational reports and support clerical and data-entry tasks.
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