Assistant Project Manager
M
MicroSourcingConstruction projects
Source API remote eligibility restrictions: PhilippinesFull-TimeJunior
Salary not disclosed
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Job Details
- Experience
- 2 years' experience as an executive assistant or similar position managing complex projects and schedules
- Required Skills
- Project CoordinationMicrosoft ExcelTime ManagementSlackAsana
Requirements
- Have 2 years' experience as an executive assistant or in a similar position managing complex projects and schedules.
- Bring strong time management skills and the ability to multitask and prioritize work.
- Have strong verbal and written communication skills.
- Have computer skills including Microsoft Excel and Word.
- Be familiar with Google Apps, including mail, calendar, spreadsheets, and shared drive.
- Experience with BuildOps, Slack, and/or Asana is strongly desired.
- Experience working within a construction company and assisting with or managing construction projects is preferred.
- A 4-year degree with studies in construction, engineering, mechanics, and/or project management is preferred.
Responsibilities
- Support mechanical and plumbing installation projects from initial planning through final delivery.
- Maintain project folders, project spreadsheets, employee time records, and job status updates.
- Coordinate weekly schedules and job assignments.
- Process change orders and purchase orders, review supplier invoices, and track project invoicing.
- Assist procurement with purchasing equipment and subcontracted services, and track inventory and replenishment stock.
- Assist with DOB and utility paperwork, file ConEd cases, and manage related communication.
- Schedule inspections and submit rebate documentation.
- Collect and maintain subcontractor compliance records, including insurance certificates, scopes of work, contacts, and executed agreements.
- Coordinate updates between sales, subcontractors, suppliers, and accounting using Slack, Asana, BuildOps, and other platforms.
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