Senior Legal Practice Assistant
S
Sterlington PLLCLegal services
Source API remote eligibility restrictions: Mexico, US Eastern TimeContractSenior
Salary not disclosed
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Job Details
- Languages
- Fluent English, verbal and written
- Experience
- 5+ years supporting partners, senior fee earners or C-suite executives
- Required Skills
- Project ManagementMicrosoft Power BIMS OfficeAsana
Requirements
- Have 5+ years of experience supporting partners, senior fee earners, or C-suite executives.
- Bring experience in law or professional services, ideally.
- Be fluent in written and spoken English.
- Have strong proficiency with MS Office.
- Have experience with Aderant or similar practice-management software.
- Have experience with PowerBI or similar data analytics dashboards.
- Have proficiency with Claude, CoPilot, or similar AI tools.
- Have proficiency with Asana or similar project-management tools.
- Bring experience with a practice-management, billing, time-capture, or document-management system, or show that you learned a comparable system quickly.
- Demonstrate organizational and project-management skills, attention to detail, prioritization, composure under pressure, and a collaborative team orientation.
Responsibilities
- Schedule and protect complex, multi-time-zone diaries, resolving conflicts when they arise.
- Triage inboxes, surface key items, draft initial responses, and follow up on outstanding matters.
- Prepare meeting packs, briefing notes, and agendas, and track follow-up actions.
- Coordinate end-to-end travel, including changes and post-travel reconciliation.
- Prepare, circulate, and track engagement letters through signature and return.
- Write client and prospect correspondence and maintain accurate contact records and CRM entries.
- Format, version, compare, and prepare execution copies of documents to firm standards, and file them for easy retrieval.
- Prompt and follow up on time capture, and flag billable items, disbursements, and expenses to Finance for processing.
- Route wider-function work through the Legal Operations intake channel, follow published response standards, and use AI to improve workflows.
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