People Operations Specialist
New
U
UFORCEDefence technology
The role is fully remote, based in Ukraine or the EU., Some working-hours overlap with US Eastern Time.Full-TimeJunior
Salary not disclosed
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Job Details
- Experience
- 2–3 years of experience in HR and/or Talent
Requirements
- Have 2–3 years of experience in HR and/or Talent, with hands-on involvement in coordination, employee or candidate support, and administrative processes.
- Be organised and detail-oriented, able to manage competing tasks, maintain trackers and carefully check records and documents.
- Anticipate next steps, follow up without repeated reminders and flag issues early.
- Communicate clearly and empathetically, keep people informed and handle questions thoughtfully.
- Be willing to learn unfamiliar systems and processes, ask questions and apply feedback.
- Use good judgment with confidential information and know when to involve a manager.
- Be confident using spreadsheets and digital tools, with the ability to learn HR systems.
- Some working-hours overlap with US Eastern Time is a nice to have.
- Startup or fast-growing company experience is a nice to have.
- Exposure to onboarding coordination, HRIS/ATS administration, employment verifications or background-check platforms is a nice to have.
- Experience supporting distributed or international teams is a nice to have.
Responsibilities
- Respond to employee People-related questions, track requests and escalate unfamiliar or sensitive matters.
- Coordinate onboarding with Talent, hiring managers, IT and other partners, keeping checklists and handoffs on track.
- Handle employment verification requests using established procedures.
- Coordinate background checks, administer the provider's platform and follow up on outstanding cases.
- Maintain employee records in HR systems and keep documentation organised and accurate.
- Prepare and maintain routine employee documentation under the People Operations Lead's guidance.
- Keep trackers and process guides current, follow up on open tasks and flag delays or gaps.
- Contribute to employee-lifecycle projects by improving workflows, refreshing documentation and delivering agreed tasks.
- Work with People and Talent teams and cross-functional partners to keep everyday operations moving.
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