Recruiting Operations Coordinator
S
SayariRecruiting operations
Remote within the United States, Eastern Time hours; scheduling across US, UK, EMEA, and APAC time zonesContractJunior
Salary38 - 46 USD per hour
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Job Details
- Experience
- Two or more years in recruiting coordination, recruiting operations, or HR operations
- Required Skills
- Artificial IntelligenceData Analysis
Requirements
- Have two or more years of experience in recruiting coordination, recruiting operations, or HR operations at a company that hires at pace.
- Have hands-on Greenhouse experience, including requisition setup, interview kits, scorecards, job posts, permissions, and reporting.
- Be able to configure Greenhouse, not only use it.
- Have a track record of high-volume scheduling across multiple time zones without losing detail.
- Be familiar with coordinating 20 or more interviews in a week.
- Be comfortable working with busy, senior stakeholders and following up effectively.
- Be able to use AI to process, understand, and report on data.
- Write clearly and concisely.
- Work full-time, approximately 40 hours per week, on Eastern Time hours.
Responsibilities
- Own end-to-end interview scheduling, including panels, technical rounds, executive interviews, reschedules, and conflicts.
- Provide candidates with confirmations, preparation materials, interviewer bios, and timely updates.
- Partner with talent acquisition partners and hiring managers to set up interview plans, coordinate panels, keep searches moving, and flag decisions.
- Manage Greenhouse requisitions, stages, interview kits, scorecards, job posts, permissions, and reporting.
- Build and publish weekly talent reports covering pipeline, stage conversion, time to fill, offer activity, and interview feedback status.
- Surface interviews awaiting scorecards, track offer approvals, and reconcile open requisitions against the approved hiring plan.
- Coordinate the handoff from accepted offer to first day, including start dates, systems access, and onboarding logistics.
- Create playbooks, interview guides, and manager one-pagers to make hiring processes repeatable.
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