Heartland Fund Senior Grants Associate
New
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Heartland FundGrantmaking
Based in United StatesFull-TimeSenior
Salary75,650 - 89,000 USD per year
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Job Details
- Experience
- At least four years of experience in the social sector, nonprofit environment, or another mission-driven organization, with five or more years of grants management experience preferred.
- Required Skills
- Project ManagementGoogle Workspace
Requirements
- At least four years of experience in the social sector, nonprofit environment, or another mission-driven organization.
- Five or more years of grants management experience preferred.
- Demonstrated knowledge of grants management processes and grants management systems.
- Experience with Fluxx is preferred.
- Strong project management capabilities, including experience managing complex projects and coordinating multiple stakeholders.
- Advanced proficiency with Google Workspace (Docs, Sheets, Calendar, Drive).
- Understanding of the financial and regulatory environment relevant to nonprofit and philanthropic organizations.
- Strong written and verbal communication, analytical thinking, and attention to detail.
- Ability to work effectively across teams and with diverse stakeholders.
- Experience in philanthropic organizations, fiscal sponsors, or other grantmaking environments is preferred.
- Experience working within 501(c)(3) and 501(c)(4) organizations is desirable.
Responsibilities
- Facilitate the full grants management lifecycle, including pre- and post-award activities, grantee eligibility reviews, due diligence, agreement preparation, reporting, documentation, and grant closeout processes.
- Maintain accurate and complete grant records, status information, programmatic tagging, and supporting documentation within the grants management system.
- Review and follow up on narrative and financial reports, ensuring required information is received, documented, and appropriately maintained.
- Coordinate with finance and operations partners to support grantee payments, reporting requirements, and legal and regulatory compliance.
- Serve as a knowledgeable resource for grants management processes, procedures, and systems, helping teams adopt streamlined and consistent practices.
- Support effective use of the grants management system for program planning, budgets, learning, decision-making, and grantmaking activities, while providing technical assistance to users.
- Identify and implement opportunities to improve grants management workflows, data governance, trust-based grantmaking practices, and organizational processes.
- Develop and deliver training and knowledge-sharing support for program teams covering forecasting, pipeline development, data analysis, compliance, and grants management practices.
- Partner with the Grants Management Officer and colleagues to develop and implement new approaches to grantmaking strategies and execution.
- Provide cross-team mentorship and help strengthen consistent, effective grants management and data governance practices.
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