Professional Program Coordinator
New
J
JobgetherHealthcare Education
U.S.-based remote positionFull-TimeMiddle
Salary25 - 49 USD per hour
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Job Details
- Experience
- 2–3 years of relevant office or administrative experience preferred
- Required Skills
- SalesforceProject CoordinationContent managementMicrosoft OfficeCustomer service
Requirements
- Bachelor’s degree from an accredited college or university preferred.
- 2–3 years of relevant office or administrative experience preferred, ideally including experience supporting healthcare professionals.
- Experience in project coordination or program management is desirable.
- Advanced organizational skills, with the ability to manage multiple projects, recurring workflows, deadlines, and priorities simultaneously.
- Strong attention to detail and a high level of accuracy when managing data, schedules, documentation, and administrative processes.
- Excellent interpersonal skills and the ability to build productive relationships with internal and external stakeholders.
- Strong written and verbal communication skills, combined with a customer-service-oriented approach.
- Proficiency with Microsoft Office applications, word processing tools, and Outlook Calendar.
- Ability to work independently, establish priorities, manage deadlines, and remain effective under time pressure.
- Professionalism, discretion, integrity, and sound judgment when handling sensitive information.
- Comfortable providing technical support for virtual meetings and digital events.
- Willingness to travel approximately once annually, including occasional overnight travel if required.
Responsibilities
- Coordinate administrative activities across professional membership, professional education, continuing education, and annual conference initiatives.
- Manage scheduling for meetings, podcast recordings, and other activities involving healthcare professionals with complex calendars.
- Prepare and coordinate monthly team reporting and maintain accurate program information and records.
- Coordinate content calendars and publishing activities for professional social media channels.
- Monitor and respond to customer service inquiries through Salesforce and ensure requests are handled appropriately.
- Support timelines, administrative processes, and coordination requirements for the annual professional conference.
- Process vendor payments, volunteer reimbursements, and other financial administration activities.
- Collect required continuing education speaker documentation and maintain accurate faculty and program rosters.
- Support the dissemination and tracking of continuing education peer-review activities.
- Build and maintain monthly continuing education activities within the designated professional education resource center.
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