Executive Assistant
New
P
Pipeline MedicalCorporate Operations
United StatesFull-TimeMiddle
Salary not disclosed
Apply NowOpens the employer's application page
Job Details
- Languages
- English (C1 proficiency)
- Experience
- 3–5+ years
- Required Skills
- Project ManagementArtificial IntelligenceMicrosoft Office SuiteGoogle Workspace
Requirements
- 3–5+ years of experience in an executive assistant or administrative role.
- Bachelor's degree in Business Administration, Communications, or a related field (preferred).
- Experience supporting C-suite or senior executives (a plus).
- Minimum C1 proficiency level in English (written and verbal).
- Hands-on experience with AI tools for workflow creation, process automation, and productivity.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong organizational, time management, and problem-solving skills.
- Ability to handle sensitive information with discretion and confidentiality.
- Demonstrated ability to work in fast-paced environments and adapt to shifting priorities.
Responsibilities
- Manage the CEO's inbox and calendar, ensuring efficient communication and appointment scheduling.
- Utilize AI tools to create and improve administrative workflows, systems, and internal processes.
- Oversee and track progress on cross-departmental projects to ensure deadlines are met.
- Coordinate business travel arrangements, client meetings, and logistical needs for events and trade shows.
- Maintain CRM hygiene by managing account assignments, deactivations, and data organization.
- Perform market research, compile reports, and manage financial tasks like expense and invoice tracking.
- Proactively identify opportunities for automation to replace manual recurring tasks.
View Full Description & ApplyYou'll be redirected to the employer's site
