Executive Assistant / Operations & Admin VA
New
A
Assist WorldOperations & Finance
Philippines, South AfricaFull-TimeMiddle
SalaryUSD 800 - 1100 / year
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Job Details
- Experience
- 3+ years
- Required Skills
- Microsoft OfficeBookkeepingGoogle Workspace
Requirements
- 3+ years of experience as a Virtual Assistant, Executive Assistant, or Operations Assistant.
- Proficiency in Google Workspace including Docs, Drive, and Gmail.
- Experience with calendar management tools.
- Proficiency in Microsoft Office.
- Strong organizational skills and attention to detail.
- Proactive and independent work style.
- Ability to support senior-level executives.
- Comfortable working in both structured and unstructured environments.
- Experience with Sage Intacct or other accounting software is a plus.
- Familiarity with automation and AI tools is a plus.
Responsibilities
- Digitize and organize large volumes of documents via Google Drive.
- Maintain structured digital filing systems and inbox organization using folders and labels.
- Perform light HR administration including system upkeep.
- Track and manage corporate credit card expenses and match receipts to transactions.
- Prepare expense reports for accounting and document company spend.
- Coordinate construction projects by tracking invoices and updating budget files.
- Manage personal and professional calendars to prevent scheduling conflicts.
- Act as a right-hand support to senior executives to improve workflow efficiency.
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