Head of Personal Assistant

New

Social Discovery GroupSocial Discovery

Armenia, Australia, Cyprus, Georgia, Hong Kong, Indonesia, Israel, Japan, Kazakhstan, Latvia, Malta, Montenegro, Poland, Portugal, Serbia, Spain, Thailand, Turkey, United Arab Emirates, United StatesFull-TimeSenior

Salary not disclosed

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Job Details

Languages: English & Russian: professional working proficiency or higher
Required Skills: Operations ManagementMicrosoft ExcelGoogle SheetsNotionBudgeting

Requirements

Advanced calendar and meeting management
Strong travel coordination (flights, trains, hotels, transfers, multi-stop itineraries)
Vendor and contractor management
Budget tracking and expense reporting
Document tracking and administrative control
Strong written and verbal business communication
Proficiency in Excel / Google Sheets / Notion / task trackers / calendar tools
Ability to build systems, trackers, checklists, and reporting from scratch
English & Russian: professional working proficiency or higher (required)
Experience handling confidential and sensitive information
Strong prioritization and operational planning skills

Responsibilities

Plan and prioritize to support founder’s goals
Manage team operations and improve processes
Coordinate personal assets (yacht, helicopter, vehicles)
Track activities, reporting, and plan vs. actual performance
Organise secretariat workflow and control task execution
Hire and manage contractors and support staff
Oversee asset maintenance, insurance, and related operations
Manage documents: deadlines, renewals, submissions
Own calendar: schedule meetings, prepare materials
Run meetings: notes, follow-ups, execution tracking
Handle budgeting, expenses, and financial reporting
Organize travel (business, family, guests) incl. visas
Coordinate relocations and logistics
Support healthcare coordination
Handle personal tasks and administrative matters

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