Onboarding & Integration Specialist

New

Remote from one of the following states: Montana, North Dakota, Kansas, Oklahoma, Iowa, Arkansas, Michigan, Wisconsin, Indiana, Kentucky, North Carolina, South Carolina, Virginia, Louisiana, Mississippi, Alabama, FloridaFull-TimeMiddle

Salary48000 - 65000 USD per year

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Job Details

Experience: 2-5 years

Requirements

Bachelor’s degree in Human Resources, Business Administration, Organizational Development, or related field (preferred)
2-5 years of HR operational experience (or project coordination) with a strong interest in new employee experience, project management, and process improvement
Demonstrated ability to manage multiple concurrent tasks/projects
Strong organizational skills and attention to detail
Comfortable working cross-functionally and managing timelines/dependencies
Excellent communication skills (verbal and written) with the ability to engage new hires, hiring managers, IT partners and senior stakeholders
Proficiency with HRIS systems, onboarding/training workflow tools
Familiarity with remote/hybrid work equipment logistics is a plus
Strong customer-service mindset: viewing the new hire as the “internal customer” and striving to deliver a positive experience
Proactive, self-starter who can identify issues, escalate when needed and drive to completion
Ability to work in a remote/hybrid environment, manage shipping/asset tracking, and coordinate across geographic/time zone boundaries

Responsibilities

Collaborate with Talent Acquisition / Recruiting to align on offer acceptance, start date, new-hire paperwork and pre-onboarding communications.
Serve as the primary point-of-contact for the new hire during the onboarding period.
Partner with IT to ensure remote employees have all required equipment, access credentials, software, work-from-home connectivity set-up, and that equipment is shipped/received in time.
Coordinate with HR operations/HRIS for completion of all mandatory new hire forms.
Design, schedule and manage the first-week orientation/training and ensure the hiring manager and buddy/mentor are engaged.
Establish and monitor the first 30/60/90 day check-in schedule: coordinate with the hiring manager to ensure the new hire is meeting key milestones.
Facilitate the “handoff” from onboarding to the hiring manager/community of practice.
Maintain and update onboarding documentation, checklists, workflow diagrams, and dashboards.
Continuously collect feedback from new hires and hiring managers and propose improvements to enhance the experience and reduce bottlenecks.
Ensure compliance with company policies, legal/regulatory obligations relevant to onboarding, data privacy, remote work provisions, equipment inventory and asset tracking.
Build and maintain relationships with cross-functional stakeholders to streamline the onboarding process.
Occasionally support special onboarding-related projects.

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