Operations & Executive Support Virtual Assistant (Retail + Logistics + Admin)
800 - 900 USD per month
Company:
Location:New Zealand, NZT
Languages:English
Skills:
Project CoordinationCommunication SkillsAnalytical SkillsMicrosoft ExcelProblem SolvingCustomer serviceAccountingAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingDocumentationExcellent communication skillsAdaptabilityProblem-solving skillsCritical thinkingResearchData entryRelationship managementBookkeeping
Requirements:
Strong administrative background with excellent attention to detail Confident with spreadsheets, cross-checking, and “numbers hygiene” Reliable, proactive communicator Able to manage a wide variety of tasks and switch contexts smoothly Learns systems quickly and executes consistently Comfortable working in a premium service environment Xero (strong plus) Google Workspace (Docs/Sheets/Drive) or Excel-level spreadsheet ability Email-based coordination (high volume, fast pace)
Responsibilities:
Provide day-to-day support to the Managing Director with fast-turnaround admin tasks Manage follow-ups, task tracking, and general coordination Draft and manage supplier/customer communications via email Maintain organized records, spreadsheets, and documentation Track basic stock levels Prepare and coordinate bulk supply orders Request quotes, confirm quantities, coordinate with suppliers and shipping partners Daily/near-daily review of delivery jobs in the delivery system Prepare the final organized run sheet/manifest Upload invoices into Xero Assist with basic reconciliations and cross-checking transactions Support payroll preparation by collecting timesheets and data collation