Recruiting Operations Coordinator

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Requirements:

• 2-3 years of recruiting coordination, HR operations, or similar administrative roles within high‑growth healthcare or tech
• High proficiency in Greenhouse (our current ATS) - managing workflows, templates, hiring team access, etc will be essential to this role
• Proficiency with Microsoft Office products, especially Outlook and SharePoint along with Google Workspace
• Strong calendaring skills: ability to manage complex, multi-location interview schedules across time zones, both onsite and virtually
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Ability to display integrity, professionalism, and confidentiality at all times
• Excellent interpersonal and written communication skills
• Proficiency with LinkedIn, Indeed and other common recruitment tools
• Experience with mission-driven or Tribal-focused organizations is a plus

Responsibilities:

• Support the recruitment process by acting as the primary administrator for Greenhouse, our applicant tracking system (ATS), and other internal systems, ensuring all records are accurate and up to date
• Manage Indigenous Pact and its partners recruitment inboxes where needed
• Manage recruitment checklists, templates, and processes to ensure consistency and efficiency in recruitment operations
• Coordinate end‑to‑end interviews—including communication with candidates, recruiters and hiring managers around scheduling, logistics, preparation and day‑of troubleshooting
• Ensure that all candidate correspondence and notes are documented according to practices within Greenhouse
• Support employer branding, including managing job postings across various platforms, ensuring accuracy in descriptions and consistency in messaging
• Assist with tracking key recruitment metrics and preparing reports to provide visibility into hiring progress and outcomes
• Collaborate with the Talent Acquisition Manager and broader HR team on hiring strategies and process improvements
• Manage calendar and logistics for career fairs – both virtual and in-person
• Help ensure a positive and inclusive candidate experience through clear communication and a personalized approach