Executive Assistant /Event Planner

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Requirements:

• 5+ years of experience in executive assistance and event planning
• Supported a CEO or high-level executive at a growing tech start-up
• Planned on-site events for 50+ individuals requiring international travel, hotel accommodations, catering, etc.
• Proficient in all aspects of event planning, including budgeting, venue selection, vendor negotiation, logistics coordination, and post-event evaluation
• Understand budgeting principles to create and manage event budgets effectively, monitor expenses, and ensure cost-control measures are in place.
• Exhibit meticulous attention to detail and can effectively manage multiple projects simultaneously, prioritize tasks, set timelines, allocate resources, and ensure timely delivery of results.
• Possess strong organizational skills to manage calendars, schedules, emails, and other administrative tasks efficiently, with proficiency in office software such as Google Workspace.
• Demonstrate strong interpersonal skills to build positive relationships with executives, colleagues, vendors, and other stakeholders, and can work collaboratively in a team-oriented environment.
• Exhibit strong problem-solving abilities to anticipate potential issues, identify solutions, and resolve challenges that may arise before, during, or after events

Responsibilities:

• Provide support to the CEO, including managing schedules, arranging meetings, handling correspondence, and prioritizing tasks.
• Act as a liaison between the executive team and internal/external stakeholders, effectively managing communications and requests.
• Plan, coordinate, and execute domestic and international company events, including team offsites, board meetings, and all-company gatherings, ensuring seamless logistics and engagement across locations.
• Take ownership of event projects from conception to completion, ensuring seamless execution within deadlines.
• Manage each event within budget constraints, prioritizing cost-effectiveness without compromising on quality or value.
• Communicate event details and updates effectively to all stakeholders, including executives, employees, and external partners.
• Oversee event promotion and communication to ensure maximum participation and engagement.
• Handle confidential information with discretion and maintain the highest level of professionalism in all interactions.
• Identify areas for improvement in event processes and implement enhancements to streamline workflows and increase efficiency.