Associate Project Manager

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Requirements:

• 2 – 4 years’ event management experience, preferably in a corporate or financial environment
• Bachelor’s Degree preferred
• Virtual event experience preferred – Webex and Zoom experience a plus
• Experience working with large and complex databases preferred, Cvent experience preferred
• Proficient with Microsoft Office
• Knowledge of venues and suppliers in key US cities

Responsibilities:

• Full life-cycle planning and execution of multiple key events in a digital/virtual capacity, and in-person
• Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders
• Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting
• Sourcing, negotiating and managing site selections, contract management for venues and suppliers
• Coordinate registration, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management
• Work with the team to ensure adherence to the client’s standards of operation and policies; ensure compliance and risk guidelines are followed
• Travel (when applicable, approximately 20-40% annually) for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events
• Post event wrap up including final attendees, budget reconciliation, observations, as well as client debriefs for year over year improvements
• Co-plan with colleagues and the client on larger scale programs; strong team player
• Share knowledge of best practices, new suppliers, services and venues
• Deepen relations with existing clients and maximize on all opportunities to generate new business