Executive Assistant to Leadership Team

Posted 1 day agoViewed

💎 Seniority level: Executive, 5+ years

📍 Location: United States

🔍 Industry: Software Development

🏢 Company: Qualified👥 101-250💰 $95,000,000 Series C about 3 years agoB2B Marketing Generative AI Marketing Automation Meeting Software Chatbot

🗣️ Languages: English

⏳ Experience: 5+ years

🪄 Skills: Project ManagementCross-functional Team LeadershipAdministrative ManagementMicrosoft ExcelAttention to detailOrganizational skillsTime ManagementWritten communicationInterpersonal skillsVerbal communication

Requirements:

5+ years of experience supporting multiple senior-level executives, ideally in a startup, tech, or high-growth environment.
Ability to juggle numerous priorities without dropping the ball.
Comfortable using tools like Google Workspace, Slack, Zoom, Notion, and project management software.
Exceptional written and verbal communication skills with attention to tone and detail.
Creative problem-solver who thrives in fast-paced, ever-evolving environments.

Responsibilities:

Own and optimize complex, dynamic calendars across multiple time zones for 10 executives, ensuring alignment and prioritization of strategic meetings.
Plan and execute seamless travel—including itineraries, accommodations, and expense reporting.
Prepare materials, take notes, and track action items from meetings.
Help drive forward cross-functional initiatives and track deliverables on behalf of executives.
Assist in the coordination of leadership offsites, team events, investor meetings, and other key moments.
Identify and implement processes to improve administrative workflows and reduce friction for executives.
Manage sensitive information with absolute professionalism and integrity.

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