Executive Legal Assistant - Work from Home

View full description

Requirements:

• Minimum 3 years’ experience in legal support, administration, or EA roles.
• Exceptional organisational, time management, and communication skills.
• Strong problem-solving ability and confidence in working independently.
• High attention to detail with a willingness to learn and adapt.
• Familiarity with legal practice management systems (e.g., Smokeball) is ideal but not essential.

Responsibilities:

• Manage a busy calendar, coordinate appointments, and ensure deadlines are met.
• Liaise with clients and stakeholders to seek/provide timely information.
• Support conveyancing and general legal administrative tasks (training provided).
• Transcribe recorded files regularly and maintain organised legal files.
• Use legal software (e.g., Smokeball) and CRM systems for timekeeping, file management, and billing.
• Handle accounts receivable, prepare invoices, and work with the finance lead.
• Be the first point of contact for client queries across email, phone, and chat.
• Maintain reports, databases, and tracking tools to support operations.
• Provide comprehensive administrative support to keep daily functions running smoothly.