Senior AP and Payroll Specialist

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Requirements:

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• A minimum of 3-5 years of Accounts Payable and Payroll experience.
• Strong understanding of payroll laws and tax regulations.
• Experience working with AP automation tools and payroll systems; experience in multi-state payroll environment preferred.
• Excellent attention to detail and strong analytical skills.
• Ability to handle sensitive information with confidentiality and integrity.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Excel and accounting software (Great Plains experience preferred).
• Experience working with a PEO is a plus.

Responsibilities:

• Maintain AP automation software and take ownership of end-to-end AP process to ensure efficient invoice processing workflows.
• Review and verify invoices for appropriate coding, approvals, and compliance with company policy.
• Prepare and process weekly vendor payments.
• Reconcile credit card transactions and oversee account balances.
• Prepare journal entries for credit cards and expense reports.
• Maintains accounting ledgers by verifying and posting account transactions.
• Compile list of invoices to be accrued at period end and create journal entries.
• Reconcile AP related balance sheet accounts.
• Audit and reconcile employee expense reports.
• Maintain accurate and organized vendor files and documentation.
• Reconcile vendor statements, identify discrepancies, and follow through with resolutions.
• Monitor aging reports to ensure timely payment of vendor invoices.
• Respond to vendor inquiries and maintain positive vendor relationships.
• Prepare account analyses and reports as requested.
• Assist in month-end closing activities, including accrual journal entries.
• Manage 1099 records and ensure accurate year-end reporting and filings.
• Apply knowledge of pay and deductions to ensure accurate payroll processing.
• Coordinate with departments to ensure timely and accurate submission of electronic timecards.
• Partner with the PEO to remain current on federal, state, and local payroll laws across all 50 states.
• Maintain and audit payroll records, including wages, benefits, bonuses, garnishments and deductions.
• Reconcile payroll tax reporting and ensure accuracy.
• Investigate and resolve employee inquiries regarding paychecks and payroll reports.
• Ensure timely escalation and resolution of payroll-related issues.
• Open and close state payroll tax accounts as required.
• Collaborate with the People team on onboarding, offboarding, and compensation changes.
• Support accounting tasks related to payroll, including journal entries and account reconciliations.
• Assist in processing off-cycle payroll exceptions in coordination with the PEO.
• Recommend and implement process improvements in collaboration with the Controller.
• Support year-end processes, including financial audits and 401(k) audits.