Human Resources Coordinator

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Requirements:

• Proven experience in coordinating large employee teams within an agency or staffing environment.
• Good knowledge of Polish, Ukrainian, and Russian.
• A valid category B driving license, along with your own car (or access to one via rental).
• Confidence using Excel and other digital tools.
• Stable internet connection, a computer, microphone, and headphones for remote work.
• Strong problem-solving, negotiation and conflict resolution skills.
• Willingness to travel across Poland as needed.

Responsibilities:

• Coordinate the arrival and departure of staff at facilities, and stay in close contact with employees.
• Handle contract signings (mandate and work contracts) and ensure originals are submitted to the office.
• Assist with work permits and legalization documents in collaboration with a lawyer.
• Organize accommodation, work clothing, set up bank accounts, and help obtain PESEL numbers for employees.
• Send data to accounting, manage payroll, and prepare invoices.
• Keep track of working hours, calculate salaries, and monitor performance.
• Manage staff rotations and transfer personnel between facilities.
• Communicate with clients to address personnel matters and solve day-to-day challenges.