Influencer Seeding Assistant & Outreach Coordinator

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Requirements:

• Proven experience in influencer marketing, outreach, or brand-ambassador coordination (preferred).
• Strong understanding of the health, fitness, and lifestyle content landscape.
• Excellent communication and organizational skills.
• Aesthetic eye for social media — you know what “on-brand” looks like.
• Proactive, resourceful, and detail-oriented
• Comfortable working independently and as part of a growing team.
• Process-driven & spreadsheet-savvy (Google Sheets formulas, pivot tables, Airtable automations, basic Zapier/Make)
• Shopify order-ops knowledge (creating draft orders, applying discount codes, troubleshooting fulfillment errors)
• Database hygiene mindset (deduping, unique IDs, version control)
• Fluency with everyday AI productivity tools (e.g., Fireflies for transcripts, ChatGPT prompts, background-removal apps)
• Comfortable turning raw data into a one-page PDF/Slide summary with key metrics

Responsibilities:

• Identify & vet 30-50 fresh micro-influencers (20 k – 60 k followers) each day, ensuring brand-value and aesthetic alignment.
• Execute 50-70 personalized DM / email outreaches per day and log follow-ups to keep the pipeline moving.
• Coordinate gifting end-to-end: collect sizes and addresses, create Shopify draft orders, book labels, paste tracking links, and update status flags.
• Maintain creator database (Airtable / Google Sheets): outreach stage, shipment logs, engagement metrics; flag “Shipped 7 d+ / No Post” cases for action.
• Archive UGC promptly: download new posts, file in Drive, run Fireflies transcripts, and hand clean assets to the editing team.
• Rename assets and ensure organization is compliant with our creative process
• Refine SOPs & messaging in collaboration with the internal team—update DM templates, benchmarks, and checklists as learnings emerge.
• Safeguard brand voice in every creator touchpoint; ensure all communications look, read, and feel unmistakably like the brand.