Assistant Project Manager / Document Controller Construction

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Requirements:

• A degree in Project Management, Architecture, Civil Engineering, or a related discipline.
• Fluency in English, both written and verbal, is essential.
• Proficiency in MS Office and Google Workspace (Docs, Sheets, etc.).
• Experience with Jira and Confluence.
• Familiarity with core project management principles.
• Proven ability to work effectively in a remote, home-office environment.
• Highly organized, process-driven, and detail-oriented.
• Self-motivated with a proactive mindset and strong sense of accountability.
• Comfortable working independently and adapting to evolving project requirements in a fast-paced environment.

Responsibilities:

• Schedule and coordinate internal and external meetings, prepare agendas, and distribute meeting minutes.
• Assist in the preparation of key project documentation including Guidelines, Corporate Manuals, and Design Briefs.
• Monitor project schedules, follow up on deadlines, update task trackers, and issue timely reminders to ensure progress and accountability.
• Manage the internal file server and document management platform (Trimble Connect); ensure proper organization, tracking, and storage of submittals and correspondence from external parties; oversee the approval and issue process for construction documentation.
• Facilitate communication across procurement channels, assist with preparation of procurement briefs, reports, and spreadsheets; maintain proper recordkeeping of procurement-related documents and correspondence.
• Oversee the administration of software licenses and equipment for the design department; coordinate access rights and manage general administrative support tasks.