Project Administrator (Architecture and Design) - Work From Home

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Requirements:

• Bachelor’s degree in Business Administration, Accounting, Project Management, or a related field is essential.
• Minimum 3 years of experience in project administration, contract administration, or financial support roles within a professional services, architecture, construction, or design environment.
• Strong organisational skills with the ability to multitask and manage competing priorities in a fast-paced, deadline-driven environment.
• Ability to continue to follow up with key stakeholders to get the desired results.
• High attention to detail and accuracy, particularly in handling financial and project data.
• Proficiency in ERP systems (Deltek preferred) and general records management tools.
• Solid working knowledge of Microsoft Office Suite, especially Excel and Outlook.
• Excellent written and verbal communication skills.
• Demonstrated teamwork and collaboration abilities, with a professional and proactive approach.

Responsibilities:

• Provide administrative support to senior finance personnel and the design leadership team, including calendar coordination, internal meeting scheduling, and preparation of supporting materials.
• Assist with the timely production, processing, and dispatch of professional fee invoices to clients and major building contractors.
• Maintain accurate and up-to-date project records in the ERP management system (Deltek) and internal file management platforms, ensuring consistency across all databases and registers.
• Prepare and format project reports, presentations, and internal documents as required for project and leadership meetings.
• Support the maintenance and updating of project fee structures and resource planning data.
• Provide project accounting support, including reconciliations and assistance with debtor management processes.
• Coordinate with stakeholders across finance, operations, and design teams in multiple studio locations to ensure alignment on project timelines and deliverables.
• Assist with contract administration tasks, including documentation tracking, correspondence filing, and maintaining version control of key project records.
• Support ad-hoc administrative tasks and general office coordination for the finance and project teams as needed.
• Other role-specific duties as they arise.