Administrative Project Manager

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Requirements:

• Bachelor's degree in Business Administration, Project Management, or related field
• Minimum 3 years of experience in project coordination or administrative management
• Strong organisational and time management skills with ability to prioritise multiple projects
• Excellent written and verbal communication skills in English
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with CRM systems and project management software
• Strong attention to detail and ability to maintain confidentiality
• Proactive problem-solving approach and ability to work independently
• Reliable internet connection and dedicated home office space for remote work

Responsibilities:

• Coordinate and manage multiple executive search projects simultaneously, ensuring adherence to timelines and quality standards
• Maintain comprehensive project documentation, candidate databases, and client communication records
• Support senior consultants with research, candidate screening, and interview coordination
• Prepare detailed project reports, presentations, and status updates for internal teams and clients
• Manage calendar scheduling for client meetings, candidate interviews, and project milestones
• Conduct initial candidate research and maintain accurate candidate profiles and progress tracking
• Facilitate communication between clients, candidates, and internal team members
• Ensure compliance with data protection regulations and company policies
• Monitor project budgets and resource allocation
• Provide administrative support for business development activities and client relationship management
• Maintain and update CRM systems with accurate project and client information
• Assist with invoice processing and project billing coordination