Executive Project Coordinator

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Requirements:

• Bachelor's degree in Business Administration, Project Management, Human Resources, or related field
• Minimum 3-5 years of project coordination or project management experience, preferably in professional services
• Demonstrated experience in stakeholder management and client-facing roles
• Exceptional organisational and time management skills with ability to prioritise competing demands
• Strong written and verbal communication skills in English
• Advanced proficiency in Microsoft Office Suite, particularly Excel and PowerPoint
• Experience with CRM systems and project management software
• High level of discretion and ability to handle confidential information
• Strong attention to detail and commitment to quality delivery

Responsibilities:

• Coordinate and manage multiple executive search projects simultaneously from initiation through completion
• Maintain detailed project timelines, milestones, and deliverables to ensure on-time completion of search assignments
• Facilitate communication between consultants, clients, and candidates throughout the executive search process
• Prepare comprehensive project documentation, reports, and presentations for internal teams and clients
• Schedule and coordinate interviews, assessment sessions, and client meetings across multiple time zones
• Monitor project budgets and resource allocation to ensure profitability and efficiency
• Maintain accurate candidate and client databases, ensuring data integrity and confidentiality
• Support business development activities by preparing proposals and pitch materials
• Coordinate due diligence processes and reference checking procedures
• Assist with contract management and onboarding processes for successful placements
• Provide administrative support to senior consultants and managing directors as required
• Ensure compliance with industry regulations and company policies throughout all project activities