Vendor Operations Analyst

Posted 5 days agoViewed

💎 Seniority level: Middle, 3 years

🏢 Company: Helprise

⏳ Experience: 3 years

Requirements:

Minimum 3 years of experience in legal operations, with a focus on e-billing and/or vendor management

Hands-on experience with SimpleLegal or similar e-billing platforms

Solid understanding of legal billing practices and outside counsel guidelines

Strong analytical skills and attention to detail

Excellent communication and stakeholder management skills

Proficiency in data analysis tools (e.g., Excel, Tableau, etc.)

Responsibilities:

Administer the e-billing system (SimpleLegal) – Maintain accurate matter and vendor data, and ensure smooth operation of billing processes.

Act as the main point of contact for law firms – Handle billing-related inquiries and provide guidance on billing procedures and compliance.

Review and approve legal invoices – Ensure accuracy, adherence to billing guidelines, and timely processing.

Monitor compliance with billing policies – Track adherence to outside counsel guidelines and flag any inconsistencies.

Prepare and analyze reports – Deliver insights on legal spend, budgeting trends, and outside counsel performance.

Support budget forecasting and legal spend planning – Collaborate with legal and finance teams to align on cost tracking.

Onboard new law firms to the billing platform – Facilitate setup and ensure firms understand system use and compliance standards.

Manage the shared legal inbox and assist with operational tasks – Triage incoming messages and support day-to-day coordination.

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