Administrative Assistant

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Requirements:

• Good command of the English language, if not native
• Adhoc availability over weekends is a must
• Excellent written and verbal communication skills
• 5 years previous experience as an Executive Assistant
• Attention to detail is a must
• Previous working experience in a globally remote company
• Excellent computer skills with knowledge of Google Suite, Slack, etc.
• Discretion and confidentiality
• Ability to organize and prioritize
• Must be able to meet deadlines in a fast-paced quickly changing environment.

Responsibilities:

• Formatting information for internal and external communication – emails, presentations, reports
• Assisting with preparation for meetings, reports, presentations etc.
• Providing general administrative support
• Taking minutes of meetings
• Managing executives’ calendars and setting up meetings
• Managing executives’ emails, upcoming bills, reminders, etc.
• Booking flights, doing check-ins, making reservation in restaurants
• Dealing with any personal requests (ordering flowers, presents)
• Ordering gifts for colleagues on special occasions such as Birthdays, competitions, etc.
• Monitoring support mailbox
• Providing new employees with the access to Circle, Zoom, creating a corporate email address, etc.
• Sharing accesses to certain Notion pages, GDrive folders
• Uploading employment related agreements to Docusign
• Completing subscription purchases for different services
• Researching miscellaneous requests on various topics