Executive Assistant & Sales Support

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Requirements:

• Fluent in both English and Spanish (written and verbal).
• Previous experience as an Executive Assistant or Personal Assistant.
• Strong organizational skills with the ability to juggle multiple priorities.
• Experience supporting sales teams or executives in a client-facing environment.
• Proficiency in Google Workspace, Slack, and HubSpot CRM (or similar tools).
• High level of discretion in handling confidential information.
• Self-motivated, resourceful, and comfortable working independently.

Responsibilities:

• Prioritize, organize, and draft professional email correspondence across multiple inboxes.
• Coordinate meetings, appointments, and events across various schedules, including both business and personal commitments.
• Assist with business development efforts by updating the CRM (HubSpot), researching prospects, and supporting follow-ups.
• Prepare documents, manage digital files, and provide general administrative support.
• Organize business and personal travel, including booking flights, accommodations, and creating detailed itineraries.
• Support with tasks such as appointment scheduling, online orders, event planning, and general life admin.
• Utilize HubSpot CRM, Slack, and Google Workspace to support communication, task tracking, and workflow.
• Keep track of important deadlines, recurring tasks, and daily priorities.