Marketing Assistant

4+ years of experience in executive assistance, communications, or marketing Must be able to work on Eastern Standard Time (EST) Proven ability to communicate effectively and build relationships Strong organizational and time-management skills Highly motivated, resourceful, and a go-getter mentality Proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, and Microsoft Word Experience with CRM software and sales tools is a plus Comfortable working flexible hours when needed

Manage and triage the Founder’s inbox Optimize calendar management Maintain and update databases Oversee computer and equipment maintenance, management, and procurement Manage office supplies and maintenance Arrange travel, accommodations, and itineraries Create and execute expense reports Triage and respond to inbound client inquiries Maintain and update the CRM Assist in organizing and participating in business development activities Send welcome packages to new clients Support updating website and social content Manage and assist online entries for awards Reach out to journalists and send press releases Research contacts for journalists, events, and outlets Support founders in press or event initiatives Manage content calendar for social media Coordinate and execute in-house projects Research speaking engagements for founders Research opportunities for new business Maintain the payroll system Draft contracts for employees and freelancers Manage sick leave protocols and communications Support recruitment processes Coordinate employee onboarding and offboarding Process and manage accounts payable and receivable Perform weekly bookkeeping reconciliations