Payroll Processor

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Requirements:

• High School Diploma or equivalent.
• Experience in payroll processing.
• Strong data entry and numerical skills.
• Knowledge of payroll software (iSolved is preferred; experience with QB, ADP, or similar software is an asset).
• Familiarity with federal and state payroll regulations.
• Basic understanding of accounting principles.
• Strong verbal and written communication skills.
• Excellent attention to detail and accuracy.
• Ability to plan, organize, and manage time effectively.
• Strong problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information.
• Customer service-oriented with the ability to work in a team.

Responsibilities:

• Collect, compile, and enter payroll data.
• Review and verify source documents.
• Calculate and review payroll deductions.
• Process payroll and issue statements of earnings and deductions.
• Investigate and correct payroll discrepancies and errors.
• Update payroll records, including changes to insurance coverage, loan payments, salary increases, new employees, terminations, transfers, and promotions.
• Prepare and print payroll reports detailing earnings, hours worked, taxes, insurance, and leave.
• Develop, manage, and maintain comprehensive payroll records.
• Ensure compliance with federal, state, and local regulations, and prepare tax payments.
• Submit W-2 and W-3 forms annually by the required deadlines.
• Participate in client meetings via phone or in-person as needed.
• Provide accurate payroll information in response to client inquiries.
• Address payroll-related concerns promptly and professionally.
• Develop relationships with clients to support customer retention and satisfaction.
• Ensure high service value through effective communication both verbally and in writing.
• Analyze payroll data and reports to ensure accuracy and compliance.
• Identify and address client needs related to payroll processing and reporting.
• Stay updated on changes to federal, state, and local payroll laws and best practices.
• Process and verify payroll data for accuracy.
• Issue payroll reports and earnings statements.
• Investigate payroll discrepancies and take corrective actions.
• Ensure timely tax payments and compliance with relevant regulations.
• Maintain and update payroll records for all employees.
• Address client payroll-related concerns and provide solutions.
• Prepare documentation for W-2 and W-3 submissions annually.