Executive Assistant/Travel Manager

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Requirements:

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role, preferably within a fast-paced startup or tech environment.
• Experience in travel management, including booking travel for executives and managing complex itineraries.
• Exceptional organizational and multitasking skills with a strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage time effectively and prioritize tasks under pressure.
• Proficient with office productivity software (e.g., Google Suite, Microsoft Office) and familiarity with travel management tools.
• Strong problem-solving abilities and a proactive mindset.
• Ability to handle confidential information with discretion.
• Self-motivated and adaptable in a startup environment.
• Strong interpersonal skills and ability to collaborate with diverse teams.
• Flexibility and openness to occasional last-minute changes.

Responsibilities:

• Provide comprehensive administrative support to the CRO, including calendar management, email coordination, and meeting scheduling.
• Act as a liaison between executives and internal/external stakeholders.
• Assist in preparing meeting agendas, presentations, and other materials for executive meetings.
• Handle confidential information with discretion and professionalism.
• Coordinate and organize team events, internal meetings, and company-wide initiatives.
• Manage communications, prioritizing tasks and responding on behalf of executives when needed.
• Oversee all aspects of business travel, including booking flights, hotels, and ground transportation.
• Ensure travel arrangements are cost-effective and aligned with company policies.
• Provide pre-trip briefings and ensure all necessary travel documents are prepared.
• Manage post-trip expenses and submit travel expenses in accordance with company guidelines.
• Research and suggest travel options that meet the team's needs.
• Track and manage travel bookings for other team members as necessary.