HIKINEX - General Virtual Assistant

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Requirements:

• Proven experience as a Virtual Assistant or in a similar administrative role.
• Proficiency in using productivity tools such as Microsoft Office Suite, Google Workspace, and project management software.
• Strong communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
• Excellent time management and organizational skills, with the ability to prioritize tasks and meet deadlines.
• High level of attention to detail and accuracy in completing tasks.
• Ability to work independently with minimal supervision and take initiative to solve problems.
• Familiarity with remote collaboration tools such as Slack, Zoom, and Trello.
• Availability to work flexible hours to accommodate different time zones.

Responsibilities:

• Manage email correspondence, responding to inquiries, scheduling appointments, and organizing inbox folders.
• Handle calendar management for team members, scheduling meetings, and coordinating appointments across different time zones.
• Conduct internet research, compile findings into reports, and present summaries to stakeholders.
• Assist in preparation and formatting of documents, presentations, and spreadsheets using Microsoft Office or Google Workspace.
• Provide support with data entry, maintain databases, and update records.
• Coordinate travel arrangements, including booking flights, hotels, and transportation, and prepare itineraries.
• Assist with organizing and facilitating virtual meetings, including setting up video conferencing tools.
• Perform basic bookkeeping tasks such as invoicing, expense tracking, and reconciling accounts.
• Handle ad-hoc administrative tasks and special projects as assigned by management.