Executive Assistant
New
A
AuxInvestment and venture-building
Philippines, Coordinate meetings across multiple time zones; comfortable working across different time zones.Full-TimeExecutive
Salary not disclosed
Apply NowOpens the employer's application page
Job Details
- Languages
- Excellent written and verbal English communication skills.
- Experience
- 3+ years of experience in executive assistance, virtual assistance, administrative support, operations coordination, or a similar role.
- Required Skills
- Microsoft OfficePowerPointGoogle WorkspaceSlack
Requirements
- Have 3+ years of experience in executive assistance, virtual assistance, administrative support, operations coordination, or a similar role.
- Bring experience supporting executives, founders, business owners, directors, or senior leaders; this experience is strongly preferred.
- Have experience managing calendars, schedules, meetings, correspondence, and executive priorities.
- Demonstrate excellent written and verbal English communication skills.
- Have strong organizational skills and exceptional attention to detail.
- Manage multiple priorities and changing demands while using sound judgment to determine what needs immediate attention.
- Work proactively and independently, with strong resourcefulness, follow-through, and accountability.
- Handle confidential information with discretion and professionalism.
- Be proficient with Google Workspace, Microsoft Office, Zoom, Slack, iMessage, project management platforms, and similar tools.
- Be comfortable coordinating domestic and international travel and working across time zones.
- Experience with tools such as Asana, ClickUp, Monday.com, Notion, Airtable, HubSpot, or Ramp is a plus.
Responsibilities
- Provide day-to-day administrative and operational support to senior executives.
- Manage complex calendars, schedules, appointments, meetings, and competing priorities across time zones.
- Research contacts, companies, meeting participants, and relevant background to prepare executives for meetings.
- Prepare agendas, briefing materials, presentations, and executive documents; assist with PowerPoint formatting and editing.
- Take meeting notes, track action items, and follow up on commitments and deadlines.
- Manage executive correspondence and coordinate with internal teams, clients, vendors, and external stakeholders.
- Own administrative processes and projects, and develop systems, trackers, SOPs, and workflows.
- Coordinate domestic and international travel, itineraries, events, and off-site logistics.
- Support expense management, including receipt collection, tracking, and reconciliation through Ramp or similar software.
- Maintain organized digital files and handle sensitive information with discretion.
View Full Description & ApplyYou'll be redirected to the employer's site
