People Operations Coordinator
R
Rain Media | Organics OceanPeople operations
Remote (U.S.- based), Willingness to work US time zones, regardless of geographic location.Full-TimeMiddle
Salary55,000 - 65,000 USD per year
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Job Details
- Experience
- 2–3 years of hands-on experience in an administrative, coordination, HR support, or executive assistance role.
- Required Skills
- Google Workspace
Requirements
- Have 2–3 years of hands-on experience in an administrative, coordination, HR support, or executive assistance role.
- Be proficient in Google Workspace (Gmail, Google Calendar, Docs, and Sheets) or an equivalent cloud-based productivity suite.
- Have strong written and verbal communication skills, attention to detail, organization, and follow-through.
- Demonstrate the ability to manage sensitive candidate and employee information with confidentiality and discretion.
- Be able to work independently, prioritize multiple deadlines, and operate in a fast-paced remote environment.
- Accommodate limited required travel.
- Be willing to work U.S. time zones and consistently work U.S. business hours.
- Have access to a computer, reliable internet, and a distraction-free work environment.
- Prior experience with an ATS, HRIS, project management software, recruitment administration, interview scheduling, or onboarding is preferred.
Responsibilities
- Coordinate interview schedules, panel interviews, and candidate touchpoints across multiple time zones using Google Workspace and calendar management tools.
- Maintain accurate candidate data in the Applicant Tracking System and recruitment trackers, and generate basic recruiting metrics reports.
- Serve as the candidate contact for scheduling, status updates, and general inquiries.
- Draft, post, and update job requisitions across job boards, careers pages, and internal tracking systems.
- Execute new-hire pre-boarding logistics, including background checks, reference checks, and test projects.
- Coordinate hardware, software access, and welcome materials for new hires before Day 1.
- Schedule and facilitate orientation sessions, administrative syncs, and introductory team meetings.
- Collect, verify, and confidentially file employment documents, I-9 and tax forms, and policy acknowledgments.
- Document and update recruiting and onboarding SOPs and checklists in ClickUp.
- Maintain employee records and support People Operations administrative tasks and process improvement initiatives.
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