Executive Assistant - Finance
New
T
The Jackson LaboratoryBiomedical research
Source API remote eligibility restrictions: United States; Fully remote with occasional travel.Full-TimeExecutive
Salary80,167 - 116,242 USD per year
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Job Details
- Experience
- 8+ years of experience in a same or similar executive support role (10+ years preferred)
- Required Skills
- SharePointMicrosoft OfficeBudget management
Requirements
- Have 8+ years of experience in the same or a similar executive support role; 10+ years is preferred.
- Hold a high school diploma; a bachelor's degree is preferred, or have an equivalent combination of education and experience.
- Handle confidential information with discretion.
- Demonstrate strong written and verbal communication skills, including with Board members and external partners.
- Manage competing deadlines in a fast-paced environment.
- Have advanced proficiency in Microsoft Office, Zoom/Teams, and enterprise systems, including HRIS, financial systems, and travel programs.
- Apply financial acumen to develop, monitor, and manage budgets.
- Adapt to a frequently changing environment.
- Be available for after-hours support and occasional travel (20%).
Responsibilities
- Manage the executive's calendar and competing priorities.
- Arrange complex, multi-time-zone travel and compile meeting materials.
- Draft and edit correspondence, including confidential communications.
- Triage incoming issues and route or respond as appropriate.
- Complete expense reports and recurring administrative work.
- Coordinate communication between the executive's office and internal stakeholders.
- Track approved absences, AWAs, and time reports for Finance leadership.
- Maintain Finance, Notary, and AAIG SharePoint sites and email aliases.
- Coordinate Board Committee meetings and track minutes for signature.
- Plan team retreats, budget planning sessions, and leadership meetings.
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