Administrative Specialist III
New
F
First Things FirstEarly childhood
This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.Full-TimeMiddle
Salary47,840 USD per year
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Job Details
- Experience
- At least four years of administrative experience working in a team environment; or a bachelor’s degree from an accredited college or university in a relevant field with at least two years of administrative experience working in a team environment.
- Required Skills
- Project ManagementSharePointMicrosoft OfficeGoogle Workspace
Requirements
- Have at least four years of administrative experience working in a team environment, or a relevant bachelor’s degree and at least two years of administrative experience in a team environment.
- Demonstrate strong oral, written and listening communication skills, including document editing and formatting.
- Have experience developing and maintaining email distribution lists.
- Have current computer skills in Adobe Acrobat Pro, Google Workspace, Microsoft Office and virtual meeting applications.
- Bring organizational and time management skills and experience with project management processes and managing multiple priorities.
- Be flexible to attend occasional evening or weekend meetings.
- Be able to travel, including overnight stays, and regularly participate in in-person meetings outside the immediate service area.
- Experience providing customer service to communities in the Northeast Regional Area is strongly preferred.
- Minute-taking, writing, records retention, Arizona Open Meeting Law, and experience with volunteer community groups, boards or councils are preferred.
Responsibilities
- Support regional staff and volunteer council members with calendars, reimbursements, travel, meeting logistics and meeting documents.
- Prepare meeting packets, record and retain minutes, and support compliance with Open Meeting Law.
- Monitor regional budgets and procurement, and manage office operations, records, files and state vehicles.
- Process council member applications and paperwork, coordinate interviews and onboarding or offboarding, and maintain the member database.
- Coordinate travel activities and reimbursements for regional staff and council members.
- Assist with grant application requests, related meetings and delivery of applications in alignment with Arizona State Procurement procedures.
- Support staff in Open Meeting Law, conflict of interest and computer applications including Adobe Acrobat Pro, SharePoint, Google Workspace and virtual meeting applications.
- Onboard and train new staff and provide interim support to other regions when necessary.
- Lead or participate in workgroups to create, review and update administrative procedures and communicate changes.
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