Executive Assistant

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Patriot Growth Insurance ServicesInsurance services

United States | RemoteFull-TimeExecutive

Salary100,000 - 110,000 USD per year

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Job Details

Experience: 7+ years of experience supporting senior executives at the VP level or above
Required Skills: Microsoft ExcelPowerPoint

Have 7+ years of experience supporting senior executives at the VP level or above, including complex calendar and travel management.
Have prior direct administrative support experience with a senior technology leader, such as a CIO, CTO, or SVP of IT.
Be familiar with corporate IT operations and priorities, including technology initiatives, vendor relationships, systems implementations, and cross-functional coordination.
Have experience supporting multiple senior leaders or managing competing executive priorities.
Have exercised delegated authority on substantive executive-office or business matters, evaluating alternatives and resolving issues while recognizing when approval is required.
Be able to assess business implications, synthesize input from multiple stakeholders, and prepare clear, actionable recommendations.
Demonstrate the ability to protect highly confidential information and exercise sound judgment and discretion.
Have excellent written and verbal communication skills and the ability to anticipate needs and adjust to shifting priorities.
Be proficient with Microsoft 365, including Outlook, Teams, PowerPoint, and Excel, and standard travel and expense platforms.
Be available for limited travel and occasional support outside standard business hours.

Manage the COO’s and CIO’s calendars, evaluating competing requests against business priorities, operational impact, risk, and deadlines.
Resolve requests within delegated authority and escalate matters requiring executive decisions or alignment.
Prepare executives for commitments with clear priorities, background information, and required materials.
Coordinate internal and external meetings, including agendas, participants, materials, logistics, and follow-up actions.
Arrange flights, hotels, ground transportation, and itineraries, including changes to travel and schedules.
Draft correspondence and represent executive direction when serving as an authorized contact.
Assess incoming issues, prepare recommendations, and handle confidential business, personnel, financial, operational, and technology information.
Manage selected executive-sponsored operational and technology assignments, coordinating contributors and evaluating alternatives.
Research and synthesize information into briefings, presentations, and reports; track commitments and recommend changes when needed.
Coordinate technology implementations, IT governance, operational improvements, and cross-functional projects.

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