HR & Recruiting Assistant
New
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Insight AssuranceCybersecurity compliance
United States, Schedule interviews across time zonesFull-TimeEntry
Salary not disclosed
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Job Details
- Languages
- Excellent written and spoken English and Spanish
- Experience
- 2+ years of experience combining recruiting (sourcing, screening, coordination) and HR administration or HR operations
- Required Skills
- Microsoft Excel
Requirements
- Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent practical experience.
- At least 2 years of combined recruiting and HR administration or HR operations experience.
- Recruiting experience covering sourcing, screening, and coordination.
- Working knowledge of U.S. employment laws and practices, including FLSA, FMLA, ADA, Title VII, I-9, and COBRA, and awareness of multi-state differences.
- Hands-on experience with an ATS and HRIS, PEO, or payroll platforms; Workable is preferred.
- Strong Excel skills.
- Excellent written and spoken English and Spanish.
- Ability to handle confidential information with integrity and sound judgment.
- Preferred: experience recruiting technical, cybersecurity, or sales talent.
- Preferred: experience in a compliance, audit, or other regulated environment, including SOC 2, ISO 27001, or CMMC.
- Preferred: familiarity with Deel, Jira, Workable, LinkedIn, or similar tools.
Responsibilities
- Coordinate employee onboarding and offboarding, including offer paperwork, background checks, equipment and system access, exit processing, and final documentation.
- Serve as the first point of contact for employee questions about benefits, leave, and payroll; coordinate enrollments, life-event changes, and payroll inputs.
- Track employment compliance requirements, including new-hire reporting, required notices, leave, and paid sick time rules, and flag changes to the HR Manager.
- Resolve routine employee requests and escalate sensitive matters such as leave, accommodations, or complaints when appropriate.
- Support hiring from manager intake and job-description drafting through posting, screening, offers, and pre-employment steps.
- Source candidates through job boards, LinkedIn, referrals, and talent pipelines.
- Schedule interviews across time zones, prepare interview kits and scorecards, and gather hiring-manager feedback.
- Maintain accurate ATS records and send timely candidate communications.
- Assign and track compliance training, policy acknowledgments, and certifications; follow up on overdue items.
- Prepare HR reports, identify process gaps, and recommend and implement process improvements and templates.
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