Travel Coordinator
New
J
JobgetherInternational development
Opportunity to work remotely within the United States.Full-TimeSenior
Salary not disclosed
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Job Details
- Languages
- Excellent written and verbal English communication skills
- Experience
- At least 5 years of progressively responsible experience in travel coordination, logistics, operations, administration, or a related support function.
- Required Skills
- SharePointMicrosoft OfficeCRM
Requirements
- Bachelor's degree in Business Administration, International Development, Logistics, Travel and Tourism, Hospitality Management, Public Administration, or a related field.
- At least 5 years of progressively responsible experience in travel coordination, logistics, operations, administration, or a related support function.
- Experience supporting U.S. government-funded or other donor-funded initiatives, international development programs, or global operations is strongly preferred.
- Experience coordinating domestic and international travel, including flights, hotels, ground transportation, itinerary modifications, approvals, traveler communications, and documentation.
- Experience working with travel agencies, travel management companies, accommodation providers, transportation vendors, or similar service providers.
- Familiarity with travel policies, expense documentation, per diem concepts, cost reasonableness, approval workflows, and audit-ready recordkeeping.
- Proficiency in Microsoft Office and SharePoint.
- Experience using travel tracking tools, project management platforms, or collaboration systems; familiarity with SMS, CRM, or comparable tracking systems is an advantage.
- Excellent written and verbal English communication skills.
- Strong organizational and time-management skills, attention to detail, sound judgment, and problem-solving abilities.
- Ability to work independently in a remote environment and collaborate effectively with cross-functional teams.
Responsibilities
- Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and related logistics.
- Serve as the day-to-day liaison with the travel management provider for requests, itineraries, traveler preferences, bookings, changes, and cancellations.
- Review travel requests for completeness, approvals, funding information, visa or clearance considerations, and policy compliance.
- Coordinate with program leadership, functional managers, Finance, Human Resources, and technical teams to support approved program activities.
- Maintain travel trackers, itineraries, approval records, traveler profiles, booking confirmations, and supporting documentation.
- Monitor travel schedules and deadlines, communicate itinerary changes, and resolve disruptions or traveler concerns.
- Support travel-related reporting, financial reconciliation, invoice reviews, and audit preparation.
- Assist with emergency travel arrangements, including emergency and medical evacuations.
- Help strengthen travel coordination procedures and communication among travelers, vendors, and internal stakeholders.
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