Senior Executive Assistant | AI & Business Operations
New
D
D2BFilm and content production
Workable workplace: remote; Workable locations: Manila, Philippines; Location: Manila, Philippines, Full availability to work full-time during New Zealand business hours and holidays; 9am to 5pm - NZ Working Hours and HolidaysContractSenior
Salary50,000 - 65,000 PHP per month
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Job Details
- Languages
- Exceptional written and spoken English
- Required Skills
- Client relationship managementCRM
Requirements
- Have a proven background as an Executive Assistant, Senior Virtual Assistant, Personal Assistant, or in a similar business support role.
- Bring advanced experience managing high-volume executive inboxes, calendars, complex travel logistics, and client communications.
- Have strong familiarity with AI tools such as Claude or ChatGPT, or comparable platforms.
- Be comfortable working within an established AI-driven environment.
- Have hands-on experience with CRM or project management platforms; monday.com is preferred.
- Have exceptional written and spoken English and communicate professionally with New Zealand clients and stakeholders.
- Be available full-time during New Zealand business hours and holidays.
- Demonstrate discretion, organization, self-direction, and attention to detail.
- Previous experience supporting founders, directors, or senior executives is preferred.
- Experience with New Zealand or Australian businesses, or in creative agency, film production, advertising, media, or marketing environments, is preferred.
- Familiarity with client relationship management, business development support, outbound outreach, AI automation, workflow design, or productivity software is preferred.
- Canva or presentation software skills, and experience organizing corporate events, client functions, or team activities, are preferred.
Responsibilities
- Manage executive inboxes by reviewing, prioritizing, and actioning emails, drafting responses, escalating urgent matters, and following up on outstanding items.
- Manage executive calendars, schedule meetings and appointments, and prepare leadership for upcoming commitments.
- Use Claude, the company’s AI-powered operating systems, and its AI knowledge base to support operations, retrieve information, and automate repetitive tasks.
- Identify emerging AI tools and propose improvements to operational efficiency and workflows.
- Research, coordinate, and book domestic and international travel, including flights, accommodation, and itineraries.
- Organize crew outings, team events, client lunches, agency meetings, and relationship-building functions.
- Maintain communication with clients, advertising agencies, and business contacts, and support business development through follow-ups and introductions.
- Track conversations, opportunities, and follow-up actions in monday.com, maintaining accurate contact records and activity logs.
- Coordinate communication between leadership and internal production, creative, and operational teams, resolving scheduling or communication bottlenecks.
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