Executive Assistant & PMO to the CEO
E
Eiva HR Solutions Ltd
United States, Working hours: Sunday to Thursday, 9:00 AM to 5:00 PM (Israel Time)Full-TimeExecutive
Salary6 - 7 USD per hour
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Job Details
- Languages
- Excellent written and spoken English
- Experience
- 3 to 5 years of experience as an Executive Assistant, Chief of Staff, or similar role in a global or industrial company.
- Required Skills
- Project ManagementMicrosoft ExcelMicrosoft OfficePowerPointAsana
Requirements
- Have 3 to 5 years of experience as an Executive Assistant, Chief of Staff, or in a similar role in a global or industrial company.
- Have experience supporting a CEO or senior executive in a global organization.
- Have excellent written and spoken English and be able to draft professional emails and communicate confidently.
- Be proficient in Microsoft Office, especially PowerPoint and Excel.
- Be able to work across teams and drive execution without direct authority.
- Be able to prioritize tasks and manage multiple projects in a fast-paced environment.
- Have strong organizational skills, attention to detail, and discretion with confidential information.
- Experience coordinating with production teams, customers, and multiple stakeholders is an advantage.
- Experience in an industrial or manufacturing company is preferred.
- Experience with Monday.com or Asana, Claude AI or other AI productivity tools, and Priority CRM/ERP or similar systems is preferred.
Responsibilities
- Track executive management tasks and follow up to ensure deadlines and objectives are met.
- Coordinate communication and alignment between headquarters in Israel and global subsidiaries.
- Prepare executive meeting agendas, collect materials, document minutes, and monitor action items.
- Prepare business presentations for executive management, board meetings, investors, and strategic clients.
- Conduct business research and market analysis and prepare executive briefs.
- Manage international travel arrangements, including flights, hotels, visas, and meeting schedules.
- Coordinate customer and partner visits, including logistics, hospitality, and event planning.
- Manage the CEO’s calendar, prioritize requests, and act as the primary gatekeeper.
- Coordinate with production teams, customers, and stakeholders while supporting multiple projects.
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