Executive Administrative Assistant
New
P
Palm Tree RecruitersInvestment
United StatesFull-TimeSenior
SalaryCompetitive salary and performance-based bonus structure.
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Job Details
- Experience
- Minimum of 5+ years of experience in an administrative capacity.
- Required Skills
- Microsoft ExcelPowerPoint
Requirements
- Minimum of 5+ years of experience in an administrative capacity.
- Stable work history demonstrating 3+ years of tenure in previous positions.
- Mastery of Microsoft Office 365 (Outlook, Excel, PowerPoint).
- Exceptional verbal and written communication skills.
- Ability to work with a high degree of integrity and handle sensitive, confidential financial information.
- Proven ability to act as a strategic gatekeeper in a high-stakes environment.
- Adaptability to be on-call as needed and pivot quickly when priorities change.
- Experience navigating a fast-paced investment landscape.
Responsibilities
- Proactively manage complex and shifting calendars, screening and prioritizing a high volume of emails and correspondences.
- Organize internal and external meetings including board presentations and investor calls, ensuring the CEO is briefed with all necessary materials.
- Arrange sophisticated domestic and international travel itineraries, managing flights, ground transportation, and lodging.
- Serve as the primary point of contact for the CEO's office, handling filing systems, expense reporting, and document signatures.
- Act as a professional bridge between the CEO, department heads, investors, and high-net-worth clients.
- Handle occasional personal tasks and errands to support daily efficiency.
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