Procurement Operations Specialist
New
U
UpGuardCyber Risk Management
Based in the PhilippinesFull-TimeMiddle
Salary not disclosed
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Job Details
- Experience
- 1–3 years of experience in procurement/SAAS support, finance operations or vendor management
- Required Skills
- Artificial IntelligenceSaaSData entry
Requirements
- 1–3 years of experience in procurement/SAAS support, finance operations or vendor management within a fast-paced environment.
- Strong fundamental understanding of business finance, budget tracking, purchase requisitions (PRs), and basic accounting principles.
- Demonstrated experience using or strong enthusiasm to adopt AI tools and automation software.
- Proven ability to manage meticulous records, contract databases, or asset inventories with high attention to detail.
- Excellent written and verbal communication skills.
- Exceptional precision in data entry and record maintenance.
- Experience coordinating multi-stage procurement projects from initiation to completion.
- Proven ability to work effectively across different business units and time zones.
- Familiarity with software/SaaS operating models and commercial terms is a plus.
Responsibilities
- Serve as the end-to-end owner of the vendor management process, ensuring a compliant and efficient procurement lifecycle.
- Act as the internal Subject Matter Expert (SME) for all things related to vendor procurement, renewals, and contract expansions.
- Partner closely with Finance, Legal, IT Operations, and Security teams to ensure vendor agreements meet requirements.
- Conduct preliminary budget checking for all incoming vendor requests to ensure alignment with department allocations.
- Initiate Purchase Order (PO) creation and track approvals through the finance pipeline.
- Match vendor invoices against contracts/POs to identify and resolve cost variances.
- Collaborate with automation engineering teams to review, optimize, and improve vendor workflows.
- Actively utilize AI and modern digital tools to analyze spend data and accelerate administrative workflows.
- Maintain centralized contract and application inventory, ensuring data integrity for renewals and compliance.
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